top of page

Administrative Director

Apply Now

Berkeley, CA, USA

Job Type

Full Time



About the Role

The Administrative Director's primary responsibility is to ensure the efficient operation of musical activities, including the Summer Institute and year-round programs. Managing and organizing YMCO’s rehearsals, concerts, meetings, and events are produced seamlessly. 

Supporting administrative and office functions, attending meetings, storage organization, and implementing new strategies for overall operations.

Reports to the Executive Director The Administrative Director will work closely with the Executive Director, YMCO staff, the faculty, students, and parents to fulfill operational and logistical needs. The Administrative Director should be well-organized, a good communicator, and comfortable with technology.



  • Booking facilities for rehearsals and concerts.

  • Managing rehearsal and performance venues, including the set-up and teardown of instruments and audio equipment.

  • Ensuring safe transportation of instruments and equipment.

  • Manage instrument and equipment inventory.

  • Improve administrative processes to ensure YMCO is operating effectively and efficiently towards meeting the organization's goals and objectives.

  • Faculty, Staff, Parent and Student arrangements, scheduling and general support.

  • Finance, Budgeting, and Payroll experience.

  • Develop, update, and communicate a schedule for the usage of facilities and other programs.

  • Support the Development Manager regarding logistics related to special fundraising events.

  • Collaborating with contracted staff, instructors, and vendors to ensure timely execution of accounting and payroll processes.

  • Manage the library and archive of sheet music.

Skills and Qualifications:

  • 3–4+ years of experience working in administration management, educational institutions, and music performance production work (orchestral experience is a plus).

  • Passion for working with youth through YMCO’s mission.

  • Excellent project management skills and comfortability in managing multiple projects with different timelines.

  • Excellent communication skills are essential.

  • Extensive experience in budget management.

  • Keen attention to detail is essential.

  • Demonstrated expertise in spreadsheet management.

  • In addition to knowledge of musical instruments.

  • Team-player, communicative, and collaborative.

  • Proficiency in using office and online tools, specifically Google Suite.

Physical Requirements:

  • The Administrative Director must have a California driver’s license, be of age to rent moving trucks or passenger vans, and pass a background check.

  • Performing this job requires the use of tools or controls, moving musical equipment, communicating, standing, climbing ladders, driving trucks, or passenger vans. Lift and manipulate up to 40 lbs.


This position is full time (40 hours a week)

Compensation is competitive and commensurate with responsibilities and experience, with a salary range of $55,000-65,000 (Yearly)

This position also includes the following benefits:

●      Health care benefits

●      12 paid public holidays

●      Paid vacation of 10 days (80 hours) per year

●      Paid sick leave of 10 days (80 hours) per year

Funds for professional development opportunities


Interested candidates should send an email to with the subject line “Administrative Director: "your name." Please attach a cover letter and resume. Applications are due January 19th, with a preferred start date of February 5th, 2024.

YMCO is AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About the Company

YMCO is committed to engaging Bay Area students in grades 4-12 from under-resourced families in YMCO’s free, proven, three-part program of vocal and instrumental musical training, academic support, and citizenship, drawing on students’ musical talents to guide them to success in higher education and meaningful professional careers.

Apply Now
bottom of page